Services

We Take the Headaches Away!

At Rubin Properties, Inc., our mission is to provide your HOA with exceptional, responsive customer service while saving you money. We understand that even with diligent preventative maintenance, emergencies can still happen—and they rarely occur at a convenient time. That’s why, no matter the hour, your call will always be answered by a Rubin Properties representative—not an answering service. We’re available 24/7, ensuring you receive immediate assistance without waiting for a callback.

Comprehensive Financial Management

Unlike many management companies that outsource financial operations to out-of-state lockboxes, Rubin Properties, Inc. handles all financial matters directly in-house. From collecting HOA dues to paying vendor invoices, we manage every aspect to ensure better service and financial control for your community.

• Dues Collection: Your HOA dues are received by us and deposited into your association’s account at a local financial institution.
• Vendor Payments: We review all invoices from trusted vendors we’ve hired, ensuring accuracy and accountability.
• Timely Processing: Payments and collections are always handled on time, keeping your HOA finances running smoothly.

By managing these processes locally, we can quickly address discrepancies, save money, and provide transparency to your board and homeowners.

Expert Negotiation and Delinquency Management

We excel at negotiating vendor contracts to secure the best rates and ensuring delinquent accounts are resolved efficiently to keep your HOA’s budget on track. Our strong relationships with homeowners mean we can quickly identify and address potential issues. While we primarily work with the Board of Directors, we welcome direct communication from homeowners and ensure your suggestions are relayed to the board for consideration.

More Than Just Property Management

Rubin Properties, Inc. goes above and beyond traditional property management. Our team ensures:

• Regulatory Compliance: Your property stays compliant with the Secretary of State, the California Franchise Tax Board, and other regulatory bodies.
• Escrow Services: Escrow documents are delivered promptly for owners selling their units.
• Legal Support: We handle legal matters swiftly and professionally.

Tailored Management Services

We offer four flexible tiers of management to suit your community’s needs:

1. Full-Service Management
2. Full-Service with Meetings and Inspections
3. Financial Management Plus Emergency Support
4. Financial Management Only

We adhere strictly to your building’s governing documents, the Davis-Stirling Act, and California civil codes, ensuring your HOA operates within all legal requirements.

A Personal Touch

At Rubin Properties, Inc., we treat every HOA as if it were our own. Your property isn’t just another account to us—it’s a community we care about deeply.

“We treat all of our buildings like they were our own home. They are not just another building to us. We take it very personally.”
— Heather Miller, President

Give us a call today to learn how Rubin Properties, Inc. can take the stress out of HOA management and help your community thrive.